There’s no worse event-related nightmare than an empty conference room. This scenario can easily be avoided by making sure that your delegates can get to your venue in the easiest and most time-efficient way possible.
Here are 4 tips to consider so that transport doesn’t prove to be an insurmountable hurdle.
1.Accessibility
Prepare a traffic analysis and make sure that the venue you’re about to choose is central, easily accessible by both public and private transport and is in close proximity to the airport and your guests’ accommodations.
2.Select professional suppliers
Look for a transportation company that is experienced in handling corporate events. Your transportation company should be able to suggest the best vehicles to suit your needs. Furthermore, the company should be able to plan routes, define pick up and drop off points and communicate effectively with your guests and delegates.
3. Taxis can save the day
No matter how many hours you spend planning logistics, you should always keep a go-to taxi company in mind, just in case the need arises for an emergency pickup. Choose a taxi company that offers a professional service and that can cater to your urgent pickup and drop off needs at any time, in the most efficient way possible.
4.The B-word
Making the right choices in advance is definitely the way to go when you need to adhere to a strict budget. Get quotes from multiple suppliers, plan routes in advance, make sure that your venue is easily accessible, research public transportation offers and options, and plan your event timings carefully and wisely in order to avoid rush hour traffic.
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